How to Keep Track of Freelancers’ Productivity

Sometimes we can feel trapped in a particular project because we’re not able to see the current status of each assignment.




This can significantly reduce your productivity and it’s a lot harder to hit your goals, especially if you’re working with an entirely remote team.



If you’ve hired freelancers or remote workers you know how difficult it can be to keep up with productivity. If you’ve ever felt that there’s a lack of productivity in your organization and you’d like to improve that, read on. This guide is about to change the game. We’ll show you some of the best tools and tips to keep track of your team’s performance and improve their productivity. 




Daily Reports


Daily reports are a great way to improve productivity. With a daily report, you either announce the tasks you completed or share with your team the activities you are planning to do for the day.


They give you a sense of accountability and commitment to your duties. When you share your past or future actions, you’re more likely to keep up with the assignments and be more productive. Besides, daily reports give managers a birds-eye view of the entire production cycle, so they can implement new strategies to overcome obstacles and enhance the team’s performance. 


Use a Tracking System



Automation is key when it comes to improving productivity. There are different types of tracking systems such as Asana, Trello, or ClickUp. They allow you to have a general view of the projects. You can set deadlines, assign tasks, and create projects in these programs. In Asana, for example, tasks can have dependencies, which means they are tied to other tasks and assignees. This way, you can keep track of the process and see when someone is waiting for another member to start working on a new task. 


Improve Communication Channels



Keeping up with productivity is difficult without an organized communication system. You need to create different channels for your team members so they can share their thoughts and find solutions when necessary, like Slack or Discord!


Google Calendar Might Become Your Best Ally



Google Calendar is a great way to keep track of your schedule and it can be an excellent tool for teams to schedule events, meetings, and relevant activities. It is synced to your mobile, tablet, and computer which means you’re always connected to the organization. Google Calendar is also great to monitor each member’s activities and days off. 


Use Hubstaff to Track Time



If you have per-hour projects, one of the best tools to keep track of the time spent on a particular task is Hubstaff. Hubstaff is also great when it comes to billing. You can keep track of your team’s time and it’ll automatically send online invoices based on billing rates and time spent. 



Set Clear Deadlines



A deadline is an excellent organizational tool because it allows you to prioritize tasks that need to be delivered sooner. There are detractors for deadlines that believe they lower people’s creativity and cause stress. However, deadlines improve the production cycle by giving the team a sense of responsibility and inclusivity. They’re part of the entire process and their success directly affects the performance of the team.


Wrapping Up


Keeping track of the productivity of your team is crucial when it comes to hitting organizational goals. According to Clinical Neurology Specialists, the human brain is able to store 2.5 million gigabytes of digital memory. However, we shouldn’t rely entirely on our memory capacity; sometimes it is good to have deadlines, reminders, calendars, and tracking systems. 


Trello, Asana, and Hubstaff are some of the tools that can help you in your journey, but you may discover more in your way to success. Let us know in the comments what tools you use to become more productive.



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